Gaia Workspace
Healthcare

Workspace management for healthcare organizations

Optimize space allocation across departments, ensure compliance with health regulations, and create better experiences for staff and visitors.

Healthcare challenges

Coordinate care environments without compromising privacy

Hospitals, clinics, laboratories, and multi-site health systems need a shared view of resources while protecting sensitive booking information.

Multi-site operations

Bring independently managed hospitals, clinics, and labs into one operational view.

Diverse resources

Coordinate rooms, equipment, staff spaces, and external partner access.

Complex permissions

Control booking and approval rights by role, location, and resource sensitivity.

Patient privacy

Protect identifiable details and restrict sensitive reservation information.

Connected operations

Manage healthcare resources across every location

Use one platform to standardize booking processes and see availability across facilities in real time.

  • Manage facilities and resources across multiple sites
  • Assign view, booking, approval, and modification permissions by role
  • Restrict access to sensitive facilities
  • Give teams a consistent process across the organization
Healthcare locations, resources, and authorized users connected through a secure platform
Privacy controls

Match booking visibility to the sensitivity of care

Choose the right level of visibility for general facilities, confidential appointments, and highly restricted patient-related bookings.

  • Public mode keeps general bookings visible to authorized users
  • Confidential mode masks sensitive booking details
  • Secret mode restricts details to specifically authorized users
  • Protect patient identities in shared views
Patient and appointment information moving into a protected booking state
Facility views

Find available space and equipment at a glance

Floor maps and calendars turn complex resource schedules into practical, real-time operational views.

  • Locate available rooms and equipment on floor maps
  • Track bookings across time and locations in calendar views
  • Route critical resources through approval workflows
  • Improve planning while reducing scheduling conflicts
Floor map and calendar views for healthcare rooms and resources
Operational impact

More efficient coordination, with privacy built in

  • Full visibilitySee availability and usage across healthcare locations.
  • Protected informationControl who can access sensitive booking details.
  • Fewer conflictsCoordinate internal teams and external partners in one system.
  • Optimized resourcesReduce idle capacity across rooms, facilities, and equipment.

A balanced, sustainable, people-first workplace

Trusted by 200+ organizations, Gaia Workspace helps companies create workplaces worth commuting for. Deliver exceptional employee experiences, foster collaboration, and empower workplace leaders with the insights and tools they need to manage every space with confidence.