Company
Simple, transparent pricing
Choose the plan that fits your organization. All plans include core features.
Office Facility Bookings
Per user per month
$6/ user / month
Starting from 10 users
10% discount if billed annually
- Desk Booking & Room Booking
- Interactive Floor Map
- Calendar Integrations (Outlook & Google)
- Microsoft Teams Integration
- Approval Workflows
- Analytics & Insights
- Recurring & Multi-day Bookings
- Check-in & Auto-release
Most Popular
Visitor Management
Per Entry Per Month
$300/Entry/Mo
Unlimited visitors
10% discount if billed annually
- Register & Invite Visitors
- QR Code / Digital Code Check-in
- Custom Compliance Documents
- E-signature Support
- Visitor Badge Customization
- Multi-channel Notifications
- Analytics & Insights
- Book Desks for Visitors
Per Facility
Per facility per month for rooms and desks
$12/ facility / month
Starting from 10 facilities
Excludes commercial and external bookings
10% discount if billed annually
- All Room & Desk Booking Features
- Interactive Floor Map
- Approval Workflows
- Analytics & Insights
- Microsoft / Google Integrations
- Multi-campus Support
- Excludes commercial bookings
- Custom pricing available
All plans include onboarding support, training, and 8/5 live assistance. Custom pricing available for enterprise deployments.
Everything you need to manage your workplace
A comprehensive feature set covering every aspect of modern workspace management.
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Desk Booking
- Find & book desks on mobile or desktop from the floor plan
- Customize & create desk devices (amenities)
- Book a desk in Microsoft Teams
- Make single, recurring, and multi-day desk bookings
- Offer hot desking, desk hoteling, & activity-based working
- Check-in to desk on arrival & auto-release unused desks
- Create & customize desk booking restrictions by team, department, & location
- Restrict desks to be bookable by request
- Review, approve, and deny booking requests
- Assign delegate users to book on behalf of employees
- Assign multiple employees or group to a special area
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Room Booking
- Find & book rooms on mobile or desktop
- Book a room in Microsoft Teams
- Get smart room suggestions based on participant location
- Book a room with Calendar Integrations (Google, Office 365)
- Search by room location, capacity & amenities
- Create booking restrictions based on booking policy
- View reservations across locations in a single place (calendar view)
- Automatically release unused rooms
- Add requests for catering, IT, & more (checklist or service orders)
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Interactive Floor Map
- Import & create digital floor plans
- Manage multiple campus, building and floors
- Manage office moves, adds, & changes for individuals or groups
- Edit seats, utilities, rooms, spaces, neighborhoods, floor labels, & floor plans
- Review real-time stats on occupancy and seats status
- Multi-select rooms, desks & spaces for bookings and modifications
- Create & manage custom neighborhoods for bookable, assigned or booked seating
- Build multiple area plans with a floor plan view
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Facility Approval
- Area & Facility-Based Approvals — Assign approval requirements to specific areas, rooms, or facilities
- Flexible Approval Workflows — Configure approval managers, multi-step processes, or automatic approvals
- External User Access — Allow approved partners, contractors, and guests to reserve designated facilities securely
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Analytics & Insights
- Analyze room utilization against capacity & usage trends
- Analyze desk sharing ratios, desk type trends, neighborhood capacity & occupancy
- Subscribe and Export reports to CSV or XLSX
- Get real-time analytics on seating capacity
- Identify booking trends for desks & rooms
- Monitor the sharing ratio, capacity, & utilization of neighborhood seating zones
- Track trends to understand space occupancy across locations & space types
- Plan for future growth & forecast when facilities will exceed capacity
- Analyze office attendance by user, employee type, department, & location
- Monitor daily utilization in heat map
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Visitor Management
- Customize company logos, layout, colors, & workflows
- Enable guest access with QR codes or digital code
- Pre-register visitors to streamline their check-in process
- Notify employees of visitor arrivals via Voice / Text / Email / Teams / Slack / Google
- Customized digital forms & eSignature based on visitor types
- Print visitor badges
- Enable two-way communication between host & visitor
- Book desks on behalf of visitors
- Track visitor trends across locations
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Integrations
- Integrate Active Directory and HR platforms to create custom employee profiles
- Integrate Office 365 calendar for real-time booking reminders
- Enable Microsoft Teams plug-ins for desk & room booking & facility requests
- Connect meetings to video conferences with Teams, Google Meet, and Zoom
- Gather data from your access control systems for reporting
- Integrate external systems with Webhooks
- Optional: Use desk sensors to track utilization
- Third-party employee sync
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Implementation & Support
- Structured implementations completed in 2–4 weeks
- Custom digital floor plans from CAD, PDF, drawings & more
- Pre-configured integrations for SSO, Office 365, Google, Azure, Employee Directories
- 8/5 live support via email or phone
- Customized training roadmap with live training sessions
- Access to Help Centers and Workplace University
- Ongoing support & advisory services from a client success manager
- Custom integrations for advanced workflows
A balanced, sustainable, people-first workplace
Trusted by 200+ organizations, Gaia Workspace helps companies create workplaces worth commuting for. Deliver exceptional employee experiences, foster collaboration, and empower workplace leaders with the insights and tools they need to manage every space with confidence.